Our KVKK Policy

Dear Customers, Suppliers, Employees, Employee Candidates, Business Partners, Potential Customers, Visitors, as Stem Biomedical Solutions ("Stem Biomedical Solutions" or "Company"), we attach great importance to the protection of your personal data. In this context, we would like to inform you about your personal data and processing processes as a "data controller" under the Law on the Protection of Personal Data No. 6698 ("KVKK").

1. WHAT ARE YOUR PROCESSED PERSONAL DATA?

a. For Our Customers and Potential Customers:

· Your identity information (Name, surname),

· Your contact information (Phone number, email address),

· Product sales information (Sales information, sales date, time, payment method, purpose of product use),

· Your professional information (Education, certificates, expertise, institution you work for),

· Your visual data (Photo, video recording, etc.),

· If you request to be included on the invoice (TCKN, tax number, sole proprietorship information),

· Information contained in the signature circular,

· Within the scope of surveys conducted regarding your opinions about our company,

b. For Suppliers, Business Partners, Employees, and Authorities:

· Your identity information (Name, surname, T.C. identity number),

· Your contact information (Phone number, email address),

· Product or service sales information (Sales information, sales date, time, payment method),

· If you request to be included on the invoice (TCKN, tax number, sole proprietorship information),

· Information contained in the signature circular,

· Your location data,

c. For Our Employee Candidates:

· Your identity information (Name, surname, date of birth, TCKN, place and date of birth),

· Your contact information (Address, email address, phone number),

· Your gender information,

· Your education and professional information,

· Your reference information,

· General information about your health status,

· Information about your general resume submitted to us in the application,

· Your driving license status,

d. For Our Employees:

· Your identity information (Name, surname, date of birth, TCKN, address),

· Your contact information (Address, email address, phone number),

· Your driving license status,

· Your health report,

· Your photo,

· Your resume,

· Your performance status,

· Your received trainings,

· Information that is legally required to be processed,

· Data processed under the management right during work according to Stem Biomedical Solutions regulations and laws,

· Data processed under the management right of your work at the workplace through camera recordings,

· Monitored data through vehicle tracking systems,

· Your biometric data,

e. For Our Visitors:

· Identity information (Name, surname, TCKN, signature),

· Your visual data,

· Physical space security,

2. PURPOSES OF PROCESSING YOUR PERSONAL DATA

Your personal data may be processed for the following purposes in accordance with the legislation on the protection of personal data;

a. General Purposes;

· If you contact us, to resolve your issues and complaints and to contact you if necessary, your identity and contact information,

· To fulfill our obligations arising from the legislation, and other legal obligations, especially with authorized and responsible public institutions and organizations, your identity, contact, invoice, shopping information,

· In case of disputes arising from the contract, to use all kinds of litigation, response, and objection rights against official institutions and organizations such as courts, enforcement offices, arbitration committees, your identity, contact, invoice, service information,

· To manage the national and international certification and compliance processes to which our company is subject,

b. In Terms of Employer-Employee Relationship;

· Establishing and fulfilling employment contracts with employees, proving the employment relationship,

· Arranging travel insurance, flight and hotel reservations, opening salary bank accounts, making mandatory BES payments, social security premium payments,

· Establishing employment relationships,

· Monitored data through vehicle tracking systems under Employee Monitoring Policy,

· Monitored data through systems that track employees' actions through computers under Employee Monitoring Policy,

· Conducting performance measurements, increasing efficiency,

· Conducting trainings and providing information to relevant institutions for reasons arising from occupational health and safety and general health legislation,

c. In Terms of Service Sales and Preparation Processes;

· Registering your information to carry out post-sales operational processes, your identity, contact, and shopping information,

· To distinguish the records we create in our system regarding our customers from the records of other customers without presenting an invoice,

· If requested, issuing an invoice for the sales made, your identity and invoice information,

· To fulfill our storage obligations arising from the legislation, your identity and invoice information,

· Increasing product sales in fairs and various media to improve sales processes, your identity and contact information,

· Visual and audio data taken during events,

· Travel information taken to create event records,

· Sending commercial electronic messages and informing you about special days based on your permission,

· Managing supply and product management resulting from our product sales,

· Survey studies and feedback forms regarding your opinions about our company and products,

· Conducting after-sales processes through technical service forms,

· Distinguishing the records we create in our system regarding you from the records of other customers, your identity and contact information,

d. In Terms of Product or Service Purchases;

· Registering the information of related persons to carry out post-purchase operational processes, your identity and contact information,

· Distinguishing the records we create in our system regarding you from the records of other customers, your identity and contact information,

· Fulfilling our storage obligations arising from the legislation, your identity and invoice information,

· Your location data processed in the services you provide within the scope of product logistics,

e. In Terms of Physical Spaces;

· Processing visitors' identity and signature data, and visual data to ensure physical space security in the factory, in accordance with occupational health and safety legislation.

3. METHODS AND LEGAL REASONS FOR COLLECTING YOUR PERSONAL DATA

Your personal data are processed by Stem Biomedical Solutions; with the establishment of employment contracts and during the post-employment process, through visual devices and physical forms at physical locations, entry-exit records assigned to employees, product sales agreements and related processes, product purchase and service processes and related processes.

a. As Stem Biomedical Solutions, your personal data are processed;

· For sales and purchasing processes, based on "the necessity of data processing for the establishment and execution of a contract", "fulfillment of a legal obligation", and "necessity of data processing and transfer for the establishment, use or protection of rights",

· In terms of employment relations, based on "the necessity of data processing for the establishment and execution of a contract", "fulfillment of a legal obligation", "explicitly stipulated in the laws", and "necessity of data processing for the legitimate interests of the data controller" and "based on your explicit consent",

· For recording images with security cameras in physical spaces, based on "the necessity of data processing for the legitimate interests of the data controller" and "necessity of data processing and transfer for the establishment, use or protection of rights",

· For general purposes, based on "fulfillment of a legal obligation", "explicitly stipulated in the laws", and "necessity of data processing for the legitimate interests of the data controller",

· Based on your explicit consent, processing of health files for our employees, processing biometric data, and sharing processed visual data for advertising and promotion on social media, and marketing activities based on the consent given by our customers or potential customers, and sending commercial electronic messages.

4. TRANSFER OF YOUR PERSONAL DATA

a. As Stem Biomedical Solutions, your personal data are transferred;

· To business partners and service providers located domestically and abroad to receive IT or specialized consultancy services, product and service support in personal data collection processes (database, electronic communication tool service providers, consultancy firms, etc.), or abroad due to our domestic business partners' servers being located abroad,

· To business partners from whom we receive logistics services to send your product sales and any other product requests,

· To authorized and responsible public institutions and organizations and judicial authorities to fulfill our information and document provision obligations and other relevant obligations, and to exercise our legal rights such as litigation and response rights, the requested information to these institutions, organizations, and authorities,

· To suppliers and business partners providing services related to your products,

· To business partners from whom we receive training and for compliance with legislation.

5. YOUR RIGHTS

In accordance with Article 11 of the Law, you can apply to Stem Biomedical Solutions using the methods specified in the "Contact" section of this Policy to;

· Learn whether your personal data is processed,

· Request information if your personal data has been processed,

· Learn the purpose of processing your personal data and whether they are used in accordance with their purpose,

· Know the third parties to whom your personal data are transferred domestically or abroad,

· Request the correction of your personal data if it is incomplete or incorrectly processed,

· Request the deletion or destruction of your personal data within the framework of the conditions stipulated in the KVKK legislation,

· Request notification of the correction or deletion to third parties to whom your personal data have been transferred,

· Object to the occurrence of a result against you by analyzing the processed data exclusively through automated systems,

· Request compensation for damages if you suffer damage due to the unlawful processing of your personal data.

6. CONTACT

You can submit your applications to Stem Biomedical Solutions as the Data Controller via the email address allocated for the application procedure, which is registered in the system at www.ozelmedical.com, or in writing to the address below (we would like to remind you that you must comply with the relevant procedure required by law for certain requests).

Stem Biomedical Solutions Sağlık Teknolojileri Anonim Şirketi

Address: Maslak Mah. Taşyoncası Sok. Maslak 1453 Sitesi T4 Blok No: 1U İç Kapı No: B14

Sarıyer | Istanbul | Turkey

Tel: +90 (212) 651 77 89 Fax: +90 (212) 651 77 90

info@stembiomed.com